Your Week Map: 8 hours a week to hand off. EXAMPLE

Where your week goes, what your AI assistant takes on first, and where it goes from here.

SAMPLE
Prepared for “Dana Ruiz” (fictional)
Solo business coach · 22 active clients
Mapped by Jody, PLOT TWIST

1Where the week goesEXAMPLE

Coaching sessions18 h
Inbox & messages7 h
Session prep & recaps6 h
Leads & discovery calls5 h
Content & marketing5 h
Scheduling3 h
CRM & admin3 h
Invoices & payments2 h
Planning & learning1 h
Total week (EXAMPLE)50 h
Stays with DanaHands off to the assistant

2Day-one hand-off listEXAMPLE

The assistant drafts, Dana approvesHrs/wk saved
Inbox sorted, replies drafted in Dana's voiceClient questions, partner emails, newsletters filed2.5
Scheduling and reschedulingOffers open times from the calendar, sends reminders2.0
Session recap emailsTurns Dana's notes into a recap + action items1.5
Lead follow-ups after discovery callsDrafts the follow-up, logs the lead in the CRM1.0
Invoice remindersFriendly nudge when a payment is 7 days late0.5
Monday briefThe week's sessions, who's due a follow-up, what's open0.5
Total handed off (EXAMPLE)8.0 h

Hours saved are after the time Dana spends approving (about 10 minutes a day). Nothing goes out without Dana's yes.

3Tools it connects to

Gmail · reads and sorts the inbox, drafts replies and recaps
Google Calendar · finds open times, books, reschedules, reminds
Dana's CRM · logs new leads, notes follow-up dates (a client spreadsheet works too)
Google Drive · reads session notes to write recaps

Everything runs on Dana's own account. Dana approves each login on her phone; PLOT TWIST never keeps her passwords.

4What those hours are worthEXAMPLE

8 hback every week
1 daya full workday, weekly
~380 ha year (48 work weeks)
  • Room for 3–4 more discovery calls a week, without working later.
  • Or Friday afternoons off. Dana's pick: finally build her group program.
  • Fewer dropped balls: no lead waits 3 days for a reply.

This is time, not a revenue promise. What the hours turn into is up to Dana.

5Grows with you, later LATER · NOT DAY ONE

None of this is part of the day-one build. Each one is added only when the tech is ready and proven for Dana's business.

6Next step

  1. You get a fixed quote for the build. One clear number, no surprises.
  2. Your Week Map is credited toward that build.
  3. Say yes, and the one-week build starts: set up, connected, tested on your real work.
Your first callYour first call is free. We'll show you the hours we find, live on the call. Your full written Week Map comes with your build.